12.12 2025 .. 

Rules of Mejlans Bollförening ry 

(Translated from the original Swedish rules) 

1. Name and registered office of the association

The name of the association is Mejlans Bollförening rf (founded on January 15.1.1969, XNUMX) and its registered office is in Helsinki. 

2. Purpose and forms of activity

The purpose of the association is to promote table tennis and spread interest in table tennis, improve the physical fitness and health of its members, and awaken genuine sportsmanship and a lasting interest in table tennis among its members. The association may engage in table tennis activities for fitness, competition, and top-level sports purposes. 

The association fulfills its purpose, among other things:  

• to complete training
• provide members with opportunities to participate in competitions and series
• organizes competitions, exhibitions, courses and parties.

To support business activities, the association can accept donations and bequests, own property necessary for the business, and organize lotteries and fundraisers after obtaining the necessary permission. 

3. Membership

A person who accepts the purpose of the association may be accepted as a full member of the association. A private person or a legally qualified association that wishes to support the purpose and activities of the association may be accepted as a supporting member. Full members and supporting members are approved by the association's board upon application. The association's meeting may, upon the proposal of the board, convene a person who has significantly promoted and supported the activities of the association as an honorary chairman or honorary member. 

A member has the right to resign from the association by notifying the association's board or chairman in writing or by notifying the resignation at a meeting of the association to be recorded in the minutes. 

The board may expel a member from the association if the member has not paid his or her due membership, table and coaching fees to the association or if he or she has otherwise failed to fulfill the obligations to which he or she has committed himself or herself by joining the association, or if his or her behavior inside or outside the association has significantly damaged the association, or if he or she no longer meets the membership conditions specified in the law or the association's rules. 

Club members commit to the disciplinary rules of the Finnish Table Tennis Association.

4. Joining, membership, table and coach fees

The annual meeting decides on the amount of the joining and annual membership fee to be charged to full members and supporting members separately for both groups of members. The Honorary Chairman and honorary members do not pay a membership fee.  

The board decides on the amount of table and coach fees. 

The Board may exempt a member from paying membership fees in part or in full if: 

• the member has provided significant sporting, financial or other services to the association,
• the member does not use certain services on a large scale or
• the member has limited financial means to pay the membership fee. 

5. Executive Director and Club Coordinator

The association may have an executive director and a club coordinator, who are elected and dismissed by the board. In accordance with the law, the association's rules and the decisions of the board, the executive director or club coordinator carefully manages and controls the activities of the association so that it achieves its goals. The executive director or club coordinator may represent the association in matters within his or her duties.

6. Board

The affairs of the association are managed by a board of directors consisting of a chairman and 2-8 other full members and 0-8 deputy members, all of whom are elected at the annual meeting. The term of office of the board is the period between annual meetings. The board elects a vice-chairman from among its members and appoints a secretary, treasurer and other necessary officers from among its members or from outside. The board meets at the invitation of the chairman or when the chairman is prevented from attending, at the invitation of the vice-chairman who deems it necessary or when at least half of the board members demand it. The board has a quorum when at least half of its members, including the chairman or vice-chairman, are present. Votes are decided by an absolute majority. In the event of a tie, the chairman's vote is decisive, but in the event of an election, the draw is made. 

 7. Signing the association's name

The name of the association is written by the chairman of the board, the executive director or the club coordinator alone and by the vice chairman and secretary together.

8. Financial period

The association's fiscal year is one year, from June 1.6 to May 31.5. 

 9. Association meetings

If the board or the association meeting so decides, participation in the association meeting is also possible by post or via telecommunications or other technical means before and during the meeting. The association's annual meeting is held annually on a date determined by the board within five months of the last day of the financial year. At the association meetings, each full member, honorary chairman and honorary member has one vote. Voting by proxy is permitted, but limited so that a participant may only have two proxies in addition to their own vote. A supporting member has the right to be present and speak at the association meetings. The decision of the meeting shall be, unless otherwise provided in the rules, the opinion supported by more than half of the votes cast. In the event of a tie, the vote of the chairman of the meeting shall be decisive, however, in the event of an election, a draw shall be made. 

 10. Invitation to association meetings 

The board must convene the association's meetings no later than seven days before the meeting by sending a letter of invitation to each member by post or email or other similar digital means. 

 11. Annual meeting

The following matters will be discussed at the association's annual meeting: 

1. the meeting is opened
2. The meeting chairman, secretary, two minutes inspectors and, if necessary, two tellers are elected.
3. the legality and quorum of the meeting are established
4. The meeting agenda is approved.
5. financial statements, annual report and audit report are presented
6. a decision is made on the approval of the financial statements and the discharge from liability of the Board of Directors and other responsible persons
7. defining the business plan, budget and the amount of joining and membership fees
8. Election of the Chairman of the Board and other members of the Board  
9. selection of one or two performance inspectors and their alternate(s) 
10. other matters mentioned in the notice of the meeting 

If a member of the association wishes to have a matter discussed at the association's annual meeting, he or she must notify the board of directors in writing in good time so that the matter can be included in the notice of the meeting. 

 12. Changing the rules and dissolving the association

Decisions on amending the statutes and dissolving the association shall be made at two consecutive meetings of the association, which shall be held at least one month apart, one of which shall be the annual meeting. At each meeting, a proposal to amend the statutes or dissolve them shall be made by a majority of at least three-quarters (3/4) of the votes cast. Amendments to the statutes or dissolution of the association shall be mentioned in the notices of the meetings.  

 If the association is dissolved, the association's assets will be used to further the association's purpose in the manner determined by the meeting deciding on the dissolution. If the association is dissolved, its assets will be used for the same purpose.